Legal notice and privacy
Draft, to be reviewed. This text is a starting point and has not been legally checked.
Legal notice
- Trade name
- Heru Marine Surveys
- Legal entity
- Heru CommV
- Legal form
- Commanditaire vennootschap (CommV)
- Registered office
- [address]
- Enterprise number
- [enterprise number]
- VAT
- [VAT number]
- [email]
- Phone
- +32 479 400 881
- Insurance
- [insurance statement]
The information on this website is general. It does not form an offer or a contract. Surveys are carried out under the terms agreed for each appointment.
Privacy notice
Heru CommV ("Heru Marine Surveys", "we") is the controller for the personal data described here. Contact for privacy questions: [email].
What we collect
When you use the request form or the contact form, we receive:
- Contact details: your name, company, email address and phone or WhatsApp number.
- Vessel and survey data: vessel name, IMO number, port, berth or anchorage, ETA, survey type, bunker grades and quantities, and your notes.
- Files you upload: nominations or instructions. These may contain names and contact details of other people, such as the vessel's agent or crew. Please share only what the survey needs.
- Technical data: the page the form was sent from, the language and the time of sending.
Vessel data on its own is usually not personal data. It becomes linked to you when you send it with your contact details.
Why we use it, and on what basis
- To handle your request, arrange the survey and send the findings and report. Basis: steps at your request before a contract, and the performance of the contract (GDPR Art. 6(1)(b)).
- To keep the records that accounting and tax law require. Basis: legal obligation (Art. 6(1)(c)).
- To answer messages and keep a record of our appointments. Basis: our legitimate interest in running the business (Art. 6(1)(f)).
We do not use your data for marketing without your consent, and we do not sell it.
Who receives it
Only the people at Heru Marine Surveys who handle the request, and the service providers we use to run the website and receive forms: [hosting provider]; [form provider]. Survey reports go to the appointing party, and to others only as agreed in the appointment. Transfers outside the European Economic Area: [transfers outside the EEA, if any].
How long we keep it
- Requests that do not lead to a survey: deleted after [number of] months.
- Survey files, reports and invoices: kept for [number of] years, as required for accounting and to deal with any later claims.
- Contact messages: deleted when they are no longer needed, and at the latest after [number of] months.
Your rights
You can ask for access to your data, correction, deletion, restriction, a copy in a portable format, or object to processing based on legitimate interest. Write to [email]. You can also lodge a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données), Drukpersstraat 35, 1000 Brussels, www.dataprotectionauthority.be.
Highlighted [items] are placeholders to fill in before launch.